- Data is not stored locally, but rather on 3rd party cloud providers.
In common practice emails are not stored locally but rather on 3rd party cloud providers. Thus, these email servers are not fully under company's control. Hence, it depends on reliability and resiliency of the backup tools used by cloud providers, as well as the future of the company itself.
Solution: Extra resiliency and business continuity can be achieved by using the backup strategy of employing Safe PST Backup.
- Back up while Microsoft Outlook is running.
Most backup solutions, especially when PC/files backup is used, do not support backup of the latest data when Microsoft Outlook is running. According to statistics, most users leave Microsoft Outlook open and running almost all the time, especially on laptops/notebooks.
Solution: The backup of the latest changes will be done by Safe PST Backup in the background regardless of whether Outlook is running or not.
- Increase accessibility and availability of data in the event of a disaster.
No access to data when server/service is not available and/or PC, where Outlook is not available. Client is disconnected from the mail server due to connection problems or server failure.
Problems associated with that:
- no immediate access to the data/information;
- operations are stalled until connection/server/PC is restored/recovered;
- restore times can be very lengthy and require expertise, as well as IT resources;
- inability to open pst files due to unavailability of licenses or corruption of Microsoft Office.
Solution: An instant access to data from the networked backed up PST/OST file using complementary OST PST Viewer* without restore and Microsoft Outlook. Our backup tool will allow viewing the data locally on ANY computer where OST PST Viewer is installed. It is a purpose-built application that allows you to view, search and manage PST/OST files, as well as save you MS Office licenses. It gives administrators the control they need over orphaned email files, whether they are on client machines or a server, loaded in Outlook or not.
*OST PST Viewer is free with the purchase of 50+ licenses of Safe PST Backup.
- Custom restore points.
Advanced incremental backup scenarios that are not available with Exchange and O365 backup solutions. Due to complexity of restoration for Exchange / Office 365 and other various limitations, the management of such services requires expertise and can be very costly. More about recovery mail data for Office 365 can be found here. Another article looking into some issues associated with O365 is here.
Solution: Our backup solution simplifies the workflow, allowing creating several restore points in accordance with custom settings (by default, Office 365 can be restored only during a 14-day period), that can be managed quite easily by the end user or administrator. SPB can eliminate such risks completely, by the ability to rewind the mailbox status to a certain date/time.
- Scattered/archived/orphaned PST files.
It’s possible that PST files / archives are stored locally only, so they are not backed up by Office 365/Exchange; these PST files can be scattered around the company's network and on personal computers(notebooks) with little or no control of their location/existance. Excessive amounts of time can be spent by an IT department recovering these PST files. Corporate file servers are hopelessly stuffed with orphaned PST files. Since the PST files fall outside central Retention policies, they represent serious compliance risks.
Solution: By using Safe PST Backup + Admin tool, these files can be located and backed up to a required location.